From form submission to personalized reply in under 10 seconds
Built by Burhan Aslam
Automation Specialist
The Problem
Most businesses handle inbound leads manually — reading messages, writing replies, adding contacts to CRMs, notifying the team. This takes hours. During that window, the lead goes cold. LeadSYNC AI eliminates every manual step in that process.
How It Works
Fires instantly the moment a prospect submits a contact form — no polling delay
Lead data is immediately written to Airtable — name, email, company, message
GPT-4o reads the lead details and returns a quality score (1–10) with reasoning
GPT-4o writes a unique reply referencing the lead's industry, company size, and pain point — sent via Gmail
Router splits flow: score 7+ gets an urgent Slack alert, lower scores get a standard notification
5 dedicated error handlers — if anything fails, team gets an instant Slack alert in #errors
Key Features
Every lead gets a unique email written by GPT-4o — not a template. It references their specific industry and pain point.
Each lead is scored 1–10 with written reasoning. High-value leads are flagged for immediate follow-up.
Business logic inside automation — high and low priority leads are handled differently, automatically.
5 error handlers protect the workflow. No lead is ever silently lost.
Entire pipeline completes within 10 seconds of form submission. Works 24/7.
Results & Impact
Time & Money Saved
Time Saved
3–4 hours per day on lead handling
Value Generated
Replaces a full-time SDR for early-stage teams
Tech Stack
Make.com
Visual workflow engine
OpenAI GPT-4o
Lead scoring and email personalization
Airtable
CRM and lead database
Gmail
Sending personalized replies
Slack
Team alerts and error notifications
Webhooks
Real-time form submission trigger
skillIT
We build custom automation systems for companies across Pakistan and beyond. Tell us what's costing you time — we'll build the system that fixes it.
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